Construction Oversight

The Board of Trustees established an ad hoc Construction Oversight Committee in March 2014 to provide advice to Executive Director Katie Loughary and to the Board regarding the construction of the renovation and its costs, and to review change orders. The members of the Committee include: Tom Fox (Chair), Jennifer Bruneau, Jim Heltman, Fred Tipson, Cheryl Gray (Treasurer, ex officio, voting), Brian Marshall (ex officio, President, non-voting), Katie Loughary (ex officio, Executive Director, non-voting), Charles McNear (ex officio, Construction Manager, non-voting).  Four of the members served on the CAPT and provide valuable understanding of where we have been.

Construction Oversight & Change Orders

BE IT RESOLVED THAT:

Section 1.  CONSTRUCTION OVERSIGHT COMMITTEE

The Board of Trustees establishes an ad hoc Construction Oversight Committee as a Board Committee on the following terms:

(a) PURPOSE. The Purpose of the Committee is to provide advice to the Executive Director and to the Board regarding the construction of the renovation and its costs, and to review change orders as described in section 2, below.

(b) MEMBERSHIP. The Members of the Committee are Tom Fox (Chair), Jennifer Bruneau, Jim Heltman, Fred Tipson, Cheryl Gray (Treasurer, ex officio, voting), Brian Marshall (ex officio, President, non-voting), Katie Loughary (ex officio, Executive Director, non-voting), Charles McNear (ex officio, Construction Manager, non-voting).

(c) AUTHORITY. The sole authority of the Committee is provided in Section 2 of this resolution.  On other matters, the Committee serves an advisory role to the Board of Trustees and the Executive Team.

(d) DURATION. The Committee’s mandate ends when construction is complete.

Section 2.  CHANGE ORDERS.

(a) Change orders to the construction contract may be approved on behalf of All Souls Church by the Construction Manager, the Executive Director (or her designee), the Committee (on the recommendation of the Construction Manager or the Executive Director), or the Board of Trustees, up to the limits listed in the table below:

Authority Per Occurrence In Aggregate
Construction Manager $2,500 $10,000
Executive Team $10,000 $30,000
Construction Oversight Committee $50,000 $250,000
Board of Trustees unlimited unlimited

(b) Aggregate change-order spending authority for each entity listed in 2(a) shall be restored upon the approval of authorized change orders by any listed entity with a larger aggregate spending limit.

(c) A brief description of all approved change orders along with their cost will be reported to the Board of Trustees and the Committee by the Executive Team on a monthly basis.

 

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